YEAH Links

The District 5100 Database, also known as the 24 Hour Office. The HUB stores information about our Volunteers, Host Families, Inbound Students and Outbound Students (Current, Future and Past), along with Documentation pertinent to each of these groups that keeps us safe and compliant with Rotary International and the US Department of State (DOS) requirements.  The HUB can only be accessed on a computer (not a cell phone or tablet).  Special access must be granted by the District Youth Exchange Compliance Officer to enter this site.

YEAH Portal: http://yehub.net/W10-portal

Instructions on how to use the YEAH Portal

A more portable and smaller version of the HUB. The web portal can be accessed on a cell phone, tablet and computer.  Data is available but not documents, except those in the HUB Library.  Phone numbers, addresses, and insurance numbers are available on the web portal, as well as the ability to file reports: Student Arrival report, Monthly Counselor reports, Student Move report, Host Family Interview Report and 60 day report.  Special access must be provided by the Youth Exchange Compliance Officer to enter this site. You will be sent an email with a temporary password to sign on to the Portal. As soon as you enter you will be asked to reset your password, it needs to have a capital, numbers and letters at least 8 in length. Use your email on record with YEAH for your username. If you later forget your password you will need to click “Forgot Password”, if you are not sent a new password contact the District Committee.

Volunteer application (VAF):

http://yehub.net/W10-volapp the application that a, Committee Member, Country Officer, YEO, Club Counselor or any other Volunteer working with District 5100 Youth Exchange must complete.

http://yehub.net/W10-hfapp The application that a Host Family fills out to be considered to host an inbound student.  A Host family application is valid for 18 months.  Host families need to renew their application and update their references and background checks for each year they want to host again.

The US Department of State regulates our program in the US, and issues Visas to inbound students coming into our program.  We must be compliant with the DOS and we are audited annually for re-certification.  Any time that we are not compliant we run the risk of not being re-certified.  We need everyone’s cooperation to fulfill this obligation.

To fulfill the requirements of Rotary International and for US-based participants the US Department of State.  To vet a participant we need an Application, Background check, evidence of Youth Protection Awareness training (YPA), reports from References (2 for Host Family, 3 for a Volunteer), and for US volunteers only, Department of State Certification.  No one who is not Fully Vetted as a volunteer, except in special circumstances, will have access to either the Web Portal or the HUB. A Student may not move into a Host Home until the family is fully vetted.  Some vetting is done annually.