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Use these 9 topics to navigate to the section of information you would like to review.

MARKETING

Marketing the RYE Program and for Host Families – links to flyers and other materials

STUDENT SELECTION

Information on the application, interview and selection process for LTEP and STEP students.

INBOUNDS

Club Responsibilities regarding IB Students.

HOST FAMILIES

Club responsibilities in recruiting, vetting, training and supporting host families.

YEO/COUNSELOR

Responsibilities of the Club YEO and Club Counselor

LINKS

Centralized It’s Your World Travel, CISA Insurance, DOS, NAYEN and more.

YEAH – Reporting

The Youth Exchange Administration Hub and Portal are a club’s resource for Outbound, Inbound, Volunteers and Host families.

FORMS

Common forms used in the Outbound and Inbound Processes

TRAINING

Training information for YEO, Counselors and Host Families. Includes links to YouTube recorded trainings.

YOUTH PROTECTION (YPP) & DIVERSITY, EQUITY & INCLUSION

Includes the statement of conduct for working with youth, abuse reporting, the RI DEI policy for Youth Exchange and abuse and awareness prevention.

 

CULTURE SHOCK & REVERSE CULTURE SHOCK

Information about culture shock and how to help students through the process. Also, important for Host Families to understand.

MENTAL HEALTH

Includes information about mental health and resources for students.

MARKETING/RECRUITING LONG-TERM AND SHORT-TERM STUDENTS AND HOST FAMILIES

We recommend marketing and recruiting in the Spring – April/May so the student has time to take courses over the summer. This usually helps the student to take summer courses and enables them to graduate. You may, however, also interview in the Fall. Your timeline to complete everything will be shorter, but it is doable.

Marketing flyers for your youth exchange program. These can be downloaded and edited for your club.

 

 

STUDENT SELECTION – OUTBOUNDS – Application, Interview, and Criteria for Selection

What Rotary Youth Exchange is NOT

  • We are not a “find yourself” program
  • Be sure it is the STUDENT that wants to go and is not being SENT by the parents
  • There is no Entitlement on the Exchange
  • The exchange is not to “fix them”
  • Not about travel
  • Three-year commitment

Qualities of an Ambassador – what you should look for in your students

  • open-minded
  • flexible
  • adaptable
  • honest
  • individuals who demonstrate leadership qualities
  • have high moral standards
  • have good judgment
  • will be excellent cultural ambassadors for their country and the Rotary club and district that supports them.

Click on any of these to go to the identified information

CLUB INBOUNDS

 

YEO and COUNSELOR

 

FORMS

HOST FAMILY – FINDING, VETTING, TRAINING & MANAGING

YEAH – Youth Exchange Administrative Hub

YEAH is a central database used by our District and many throughout the world. It is where we maintain all student, volunteer, host families, and district information. It is critical to our program that the information in YEAH be kept current and up to date. When we are audited every 2 years by the Department of State, this is the information they pull from to ensure our compliance.

For Clubs – it is IMPERATIVE you enter your Inbound Student’s MONTHLY REPORT – BEFORE the 25th of each month into YEAH either through the HUB (YEO’s only) or the YEAH PORTAL (available for your phone)

Click on the links below to learn about YEAH, how to use it and also get links to YEAH and the YEAH Portal.

TRAINING RESOURCES

YOUTH PROTECTION & DIVERSITY, EQUITY AND INCLUSION

CULTURE SHOCK

MENTAL HEALTH FOR STUDENTS